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Privacy Policy

Thank you for visiting the Oklahoma Department of Mines (ODM) Website and reviewing our Privacy Policy.  ODM collects no personal information, such as personal names or addresses, when you visit the ODM Website.  We do collect personal information when you voluntarily give us the information through submitting an application, complaint, inquiry, or by other means that you initiate. 

In accordance with 74 O.S. Section 3106.4, when the Department receives such information from you, we will store the personally identifiable information (PII) in hard copy and/or electronic means.  The PII may include, but is not limited to the following: names, social security numbers, state or government-issued driver's license numbers, alien registration numbers, employer or taxpayer identification numbers, or any other information that is linked or linkable to an individual.  This information is only shared with other administrative or regulatory governmental agencies and/or entities providing services to the Department and only if authorized by Oklahoma law.

Personally Identifiable Information

 

 

Record(s)

Personally Identifiable Information

With whom shared

Where stored

Record(s)

Personally Identifiable Information

With whom shared

Where stored

Mining Permits

Company name and/or names of individual(s),  telephone number(s), physical address or mailing address, e-mail address, company tax identification number (TIN/EIN) or social security number (SSN).

 

The SSN is redacted from the permit files and kept secure for tax compliant purposes only.*

Agency staff 

Permit application is posted on agency website during permitting process.

Issued permits available to public through  open records requests

Agency Files

Network Drives

Agency Website

Tax Compliance*

Individual’s name, telephone number(s), physical address or mailing address, social security number

Oklahoma Tax Commission

Network Drives

 

Inspection Reports, Notices of Violation, and Cessation Orders

Company name and/or individual’s name, telephone number(s), physical address or mailing address, e-mail address, certification numbers of supervisor(s) and blaster(s)

Agency staff

 

Agency Files

Network Drives

 

Non-Fatal Accident Reports

Company name, telephone number(s), physical address or mailing address, e-mail address, Individual’s name and age 

Agency staff

Public through  open records requests unless confidential

Agency Files

Network Drives

 

Non-Mining Blasting – Permits   

– Blasting Plans

– Inspection Reports, Pictures, Videos, and Shot Records

– Notices of Violations and Assessments

 

Company name and/or names of individual(s), telephone number, physical address or mailing address, e-mail address, certification numbers of blaster(s)  

 

 

Permit application is posted on agency website. A copy is posted outside agency entrance and is available, for viewing, upon request.

 

Agency staff

Agency Files

Network Drives

Agency Website

 

Non-Mining Blasting Permit Exemptions  

-Inspection Reports

-Notices of Violations and Assessments

 

Company name and/or names of individual(s), telephone number, physical address or mailing address, e-mail address 

 

Individual’s name-based Oklahoma State Bureau of Investigation (OSBI) Report (for certain permit exemption categories) requires an SSN. Upon receipt, the SSN is redacted from the OSBI report prior to processing and not stored by the agency.

Agency staff

Agency Files

Network Drives

 

Complaints

Individual’s name, telephone number(s), physical address or mailing address, e-mail address

Agency staff

Public through  open records requests unless confidential

Agency Files

Network Drives

 

Protest Letters or Legal Filings Regarding Permitting

Company name, Individual’s name, telephone number(s)**, physical address or mailing address, e-mail address

 

 

Conference officers or hearing examiners, as applicable, and parties to respective legal proceedings administrated by ODM

 

Agency staff

 

**Telephone numbers are shared only with agency staff

Agency Files

Network Drives

 

Bonding Instrument:

Check / Money Order

Company name and/or names of individual(s), telephone number, physical or mailing address, banking address, bank account number, bank routing number, signature

Agency staff

Agency Files

Network Drives

Vault (copy)

 

Bonding Instrument:

Certificate of Deposit and

Assignment of Certificate of Deposit

Company name and/or names of individual(s), telephone number, physical or mailing address, banking address, SSN or TIN/EIN, account number or identifier

Agency staff,

Originating Financial Institution

Agency files

Network Drives

State Treasurer’s Office (original)

Vault (copy)

 

Bonding Instrument:

Letter of Credit

Company name and/or names of individual(s), telephone number, physical or mailing address, banking address, SSN or TIN/EIN, account number or identifier

Agency staff,

Originating Financial Institution

Agency Files

Network Drives

Vault (original)

 

Bonding Instrument:

Letter of Surety

Company name and/or names of individual(s), telephone number, physical or mailing address, account identifier

Agency staff,

Originating Financial Institution

Agency Files

Network Drives

Vault (original)

 

Collateral Bond Agreement

Company name and/or names of individual(s), telephone number, physical or mailing address, signature

Agency staff

Agency Files

Network Drives

Vault (original)

 

Receipts for checks, money orders, and cash

Company name and/or names of individual(s)

Agency staff

Agency files

Production Reports and Correspondence

Company name and/or names of individual(s),  mailing address

Agency staff

Public through open records request

Agency files

Accounts Payable invoices

Company name, mailing address,

Tax ID#s of Vendors & Employees

OMES

Agency files in restricted access area

Comdata Cards:

Employees names, Employees ID #s and Pin #s

Information regarding cards issued to employees using agency vehicles to perform the duties of their jobs.

Individual Employees, Agency Chief Financial Officer and OMES Fleet Division if reserving an OMES Fleet Vehicle

Agency files in restricted access area 

Network Drives

Oklahoma Turnpike Authority– Pikepasses assigned to agency vehicles and used by employees of the agency.

Employees’ names; vehicle inventory numbers and Pikepass numbers assigned to each agency vehicle on vehicle inventory and driven by each employee using an agency vehicle to do their job.

Agency staff

Oklahoma Turnpike Authority – Pikepass

 

Agency files in restricted access area 

Network Drives

Deposits receipts/check register

Company name, individual’s names & check #s

Agency Financial Services staff

Agency files in restricted access area

Mining Commission Public Information

Individual’s name, position,

State e-mail address, state phone number

Public

Agency Website

Mining Commission Personal Information

Individual’s name,

Physical or mailing address, phone number(s), e-mail address, spouse’s name

Agency administration and Commission

Network Drives

Visitor’s Log Book

Individual’s name, Company name

Agency staff

Agency files

Mail Log

Company name and/or names of individual(s)

Agency staff

Network Drives